Product tour

Everything your committee needs.
Nothing it doesn't.

Built for South African sports clubs, schools and academies. No bolt-ons, no integrations to maintain.

Membership management

Digital sign-up forms, membership renewal reminders, and a searchable member directory. Support for multiple membership categories (junior, senior, social, life member). Export to CSV anytime.

  • Custom membership types and pricing
  • Automated renewal reminders via email
  • Membership cards (printable PDF)
  • POPIA-aware data handling
Members + Add member NAME TYPE STATUS PV Pieter van Niekerk [email protected] Senior Active SM Sarah Mokoena [email protected] Junior Active NK Nomsa Khumalo [email protected] Social Overdue DB Deon Burger [email protected] Senior Active 47 members total · 44 active Export CSV

Invoicing and billing

Generate professional invoices in seconds, track payment status, and send automated payment reminders — all without leaving ClubCo.

  • Membership fee invoices generated automatically
  • Event entry fees and ad-hoc charges
  • EFT and online payment tracking
  • Overdue reminders with one click
INVOICE #INV-2026-0089 PAID TO Sarah Mokoena [email protected] DATE 10 Jun 2026 Due: 10 Jun 2026 DESCRIPTION AMOUNT Annual Membership (Senior) R 1 200.00 Winter Classic Entry Fee R 350.00 Total R 1 550.00 Amount paid R 1 550.00 Download PDF Send reminder

Events and race management

Create events, manage entries, and communicate with participants — from a club time trial to a multi-day tournament.

  • Online entry with payment collection
  • Waitlists and capacity limits
  • Entry list exports
  • Post-event results publishing
Events + New event Upcoming Past Drafts JUN 15 Club Time Trial — Series Rd. 4 47 entries · Highveld Trails Open JUN 22 Winter Classic 2026 23 / 60 entries · Magaliesberg Open JUL 05 Club Championships 2026 Registration not open yet Draft 3 upcoming events

Club communications

Send targeted emails to all members, a specific category, or just event entrants — directly from your member database. No need for MailChimp or an Excel export.

  • Segment by membership type, team, or event
  • Bulk email from within the platform
  • Email open tracking
  • Unsubscribe managed automatically (POPIA-aware)
New Email TO All Senior Members 34 recipients SUBJECT June Race Calendar Update Hi {first_name}, Here are the upcoming events for June. Note that entries close Friday 14 June at midnight. Good luck everyone! Send now Preview or schedule for later

Reports and dashboards

See the health of your club at a glance — membership numbers, revenue collected, outstanding invoices, and event sign-up rates.

  • Live dashboard for club admins
  • Monthly membership and revenue reports
  • Outstanding invoice summary
  • Event participation trends
Dashboard Total Members 47 +3 Revenue (Jun) R14 200 Overdue invoices 3 Membership growth Jan Feb Mar Apr May Jun

Role-based access

Different committee members need different access. ClubCo lets you grant the right permissions without sharing a single password.

  • Club admin, membership admin, event admin roles
  • Read-only access for committee members
  • Audit trail of changes
  • Separate logins per user
Club Access + Invite user USER ROLE LAST LOGIN PV Pieter van Niekerk [email protected] Club Admin Today SM Sarah Mokoena [email protected] Membership Admin 2 days ago DB Deon Burger [email protected] Coach 5 days ago NK Nomsa Khumalo [email protected] Read-only 1 week ago 4 users with access · Audit trail enabled

Want to see these features live?

Book a free 20-minute demo and we'll walk you through everything that matters for your club.

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